FormatFlow Studio translates PPTX and DOCX files in batches while preserving layout, structure, terminology and review-ready formatting across languages. It runs on your machine: your files are processed locally and never touch our servers.
Most translation tools upload your document to their cloud and decide everything for you. FormatFlow does the opposite.
FormatFlow Studio runs on your computer. Your documents are opened, checked and rebuilt locally — they never touch our servers. Translation goes straight from your machine to the AI provider, under your own API key, only when you run it. Built for NDA decks, board packs and legal documents.
You set the rules for every batch: target languages, model choice, tone preset and industry, your own client brief, glossary and translation memory, adapt-text-to-fit on or off, and a cap on estimated API cost. Nothing is decided for you.
Save those settings as a named profile per client or brand and reuse them in one click — your house rules, applied to every job with no reconfiguring. Today, glossaries and translation memory already carry each client's terminology across projects.
Translated text often runs longer than the original. When it won't fit its box, FormatFlow flags it for review — you check a short list in QA Review and approve. Auto-fit only runs if you switched it on. Nothing is changed silently.
FormatFlow combines translation and formatting into one workflow for business decks, client documents, onboarding materials and multilingual review cycles.
Upload multiple PPTX or DOCX files and translate them together instead of handling each one manually.
Keep headings, tables, sections, spacing and slide structure as clean as possible.
Create translated versions for several target languages from the same source batch.
Run layout checks, detect overflow and adapt translations to fit the original space.
Keep terminology and recurring phrases consistent across teams, clients and document sets.
Make it easier for reviewers to approve content without rebuilding the deck or document.
A simple flow for converting one source batch into clean multilingual decks and documents.
Add the PPTX or DOCX files that need translation and formatting.
Select one or more target languages for the batch.
Preserve layout, detect overflow, protect terminology and guide tone.
Download translated, organised and review-ready documents.
This tester now reads your file in the browser, extracts document text, detects structure, runs practical QA checks and creates a downloadable review report. Files are processed locally in your browser.
Working tester: files are read locally in your browser for analysis. Full online translation/export will require a secure backend and API key.
Choose a PPTX, DOCX or PDF file, then click Analyse File.
Waiting for upload
Not analysed yet
Select languages and analyse a file.
Report will appear after analysis.
Extracted text preview will appear here.
Instead of presenting FormatFlow as a generic translator, the product is framed around practical document categories and review outcomes.
A quick guide to running your first batch translation in FormatFlow Studio for Windows.
Download the Windows installer and run it. Approve the unknown-publisher prompt until the build is code-signed.
Open the License tab, paste your license key and click Activate. A short trial unlocks everything so you can test first.
Go to Documents and drag in your PPTX or DOCX files — or drop them straight onto the Dashboard.
Select your target languages and turn on Layout Preservation, Overflow Detection and Adapt Text to Fit.
Click Translate Batch. Run Estimate Cost first if you want a projected API spend before committing.
Check the QA Review tab for overflow and glossary issues, then Export Report for review-ready files.
A step-by-step walkthrough of the basic setup inside FormatFlow Studio for Windows.
| # | In the app | What to do |
|---|---|---|
| 1 | Install & open | Run FormatFlowStudioInstaller.exe. If Windows shows a publisher warning, click More info, then Run anyway. Open FormatFlow Studio. |
| 2 | License | Open the License tab, paste your license key and click Activate license. A short trial unlocks everything so you can test first. |
| 3 | Settings | Choose OpenAI, paste your OpenAI API key, pick a default model, then click Save settings. This is what powers translation. |
| 4 | Settings | Optional: set cost controls and output defaults such as file naming and layout checks. |
| 5 | Glossary | Optional: add brand names, product names and protected terms, then Save glossary so they stay consistent. |
| 6 | Memory | Optional: add source = approved translation pairs to reuse wording across projects. |
| 7 | Documents | Drag your PPTX or DOCX files in, or drop them onto the Dashboard. |
| 8 | Documents | Select one or more target languages for the batch. |
| 9 | Dashboard | Optional: click Estimate cost to preview the API spend before running. |
| 10 | Dashboard | Click Translate batch and let it process your files. |
| 11 | QA Review | Check overflow, layout and glossary flags before you deliver. |
| 12 | Export | Export your translated, review-ready files and the QA report. |
Your current tool translates the words. It still leaves you the rebuild, the upload, and settings you can't change. FormatFlow fits alongside your CAT tool — and removes the cleanup.
| Your current tool / plugin | FormatFlow |
|---|---|
| Uploads your document to their cloud | Runs locally — your files never touch our servers |
| Resizes silently, or you fix overflow by eye | Review-first overflow flags you check and approve |
| Fixed defaults you can't change | Your rules: model, tone preset, client brief, glossary, fit behaviour, cost cap |
| One file at a time, or per-document caps | Batch whole folders of PPTX and DOCX — no per-document caps |
Keep your CAT tool. Lose the cleanup.
The most-requested format is PDF, so here is exactly where it stands — we publish what ships, not what might.
Layout-preserving PDF translation is in design: text-layer PDFs first, box positions kept, overflow flagged — never silently reflowed. The online tester already analyses PDFs today.
Install FormatFlow Studio and test it with your own PPTX and DOCX files. The Windows installer is hosted directly on formatflow.ai.
Download for WindowsRecommended for most Windows users. Windows installer, approximately 4.6 MB.
Windows may show an unknown publisher warning until the installer is code-signed. Confirm that the file came from formatflow.ai and matches this SHA-256 checksum.
8CC873FCEBBF72C49454C8638CC80BE6BD5790ADE08CFDD554D91BB4374DE20FBuilt for client decks, internal presentations, onboarding documents and multilingual business materials.
Get FormatFlow StudioFormatFlow helps you translate the content and keep the format, so files come out cleaner, faster and easier to review.
Request Early Access